Spring 2025 New College Student Volunteers

Instructions:

• Please complete steps 1 and 2 below no later than November 1, 2024.
• Allow 7 to 10 days for Student Health to process your records or for a response if you are emailing a questions.
• If Volunteer Services does not receive your health clearance by December 2, 2024, you will not be able to volunteer during the spring semester and you may reapply for the summer or fall 2025 semesters.
   

Step 1: Review your Duke Student Health Immunization Record

Follow the steps below to access your Student Health immunization record and to determine what documentation is required to complete your volunteer health screening.

• Log into the "Student Health Gateway" using your Net Id and Date of Birth https://shc.duhs.duke.edu
• Click "Immunizations" on the left toolbar
• Below is a list of the required volunteer immunizations:
  • 1 dose of Tdap after turning 18 years old
  • 2 doses of MMR or positive antibody titer
  • 2 doses of Varicella or a positive antibody titer
  • TB test performed within 6 months of application date. If you receive an IGRA TB blood test, send the actual lab report. If you receive a ppd skin test, the documentation must include the following: date placed, date read, result in mm, interpretation, signature and credentials of person reading test.
• Flu vaccine for the 2024/2025 flu season. 
   

Step 2: Missing Requirements

To get your flu vaccine for 2024/2025 flu season, use option 1 or 2 below:

• Option 1 (preferred method):

  Visit https://students.duke.edu/fluclinics/ to view the flu vaccination clinic locations, dates and hours. No appointment necessary. Your health record will automatically be updated so you do NOT have to submit your documentation to Student Health.

• Option 2:

  Get your flu shot from an outside source such as local pharmacy or primary care physician’s office/clinic. Submit your documentation as instructed in Step 3 below.

Missing any of the other requirements?

• If you are missing any of the other requirements listed in step 1, schedule an appointment with Student Health between October 1 and November 1.
• Student Health is not available for appointments until after October 1^st.

Step 3: Request your Health Clearance after you have completed the above requirements (including TB testing).

Email the following information to Student Health at bluehealthclearance@duke.edu

• Name
• Date of birth
• Unique ID number (begins with "0")
• Status requested (shadowing or volunteering or both).
• Indicate if this is the first time you are applying or if you are re-applying.
• Documentation of any vaccines, titers, or TB testing which are not presently in your Student Health record.
• Please allow 7-10 days to process your records or for a response if you are emailing a question.

Step 4: Obtain your Health Clearance

Student Health will review your health records.

• You will receive a secure message via your Student Health Gateway notifying you of the status of your health clearance request or requesting additional information.
• Watch for an email stating “You have an important message from Duke Student Health."
• To view this email, check your secure messages immediately by following the steps below:
  • Log into the "Student Health Gateway" using your Net Id and Date of Birth https://shc.duhs.duke.edu.
  • Click "Messages" on the left toolbar.
     

Step 5: Health Clearance Documentation

• Once you have received your health clearance, please email Volunteer Services at DUHVolunteerServices@dm.duke.edu and simply state your name and that you have received your health clearance from Student Health.
   
   

Instructions:

• Begin this process immediately; it may take 2 weeks to receive your health clearance.
• Please complete steps 1 and 2 below by November 1, 2024.

Step 1: Review your Immunization Records

Below is a list of the required volunteer immunizations:

• 1 dose of Tdap after turning 18 years old
• 2 doses of MMR or positive antibody titer
• 2 doses of Varicella or a positive antibody titer
• TB test performed within 6 months of application date. If you receive an IGRA TB blood test, send the actual lab report. If you receive a ppd skin test, the documentation must include the following: date placed, date read, result in mm, interpretation, signature and credentials of person reading test.
• Flu vaccine for the 2024/2025 flu season.

Step 2: Health Clearance Request Form

• Please contact your Student Health office to obtain any missing items.
• Once you have ALL your documentation, email those documents to bradley.petrusa@duke.edu with the subject “DUH Volunteer Health Clearance Needed- YOUR NAME”.
• Include the following information in your request email:
  • Name
  • Address
  • Phone #
  • Email
  • Date of Birth
  • Duke Unique ID (Contact Volunteer Services at DUHVolunteerServices@dm.duke.edu if you do not have your Duke Unique ID)
• The Employee Health nurse will review your records and notify you if items are missing.
• You will be notified via email once everything is complete.
• Please allow 2 weeks to process your records.
• You must receive your health clearance BEFORE your mandatory hospital orientation.

Step 3: Obtain your Health Clearance

• The Employee Health nurse will review your records and notify you if items are missing.
• You will be notified via email once everything is complete.
• Please allow 2 weeks to process your records.
• If Volunteer Services does not receive your health clearance by December 2, 2024, you will not be able to volunteer during the spring semester and you may reapply for the summer or fall 2025 semesters.